Office Assistant 12 Month FTC

• Office Assistant maternity cover fixed term contract 12 months  

  Part-time (30hrs Monday – Thursday) 

  The role  

  The Office Assistant is a unique, demanding position. It takes a diverse set of skills – and an amazing individual – to really thrive in the role. If that sounds like you then keep on reading… 

  If you don’t know much about us, we’re a Technology company here in Northern Ireland but part of a Fortune 500 company in the US. We help people cover medical expenses beyond their standard health insurance, and when they come to us, they really need us. In Belfast, we are building first class technology to support these customers in their greatest time of need. 

  Our technology teams have grown significantly since we launched in October 2019 with 170 employees and counting! We’re located over 2 fabulous floors in City Quays 3 and we’re looking for someone to help our Head of Operations & ESG ensure we continue to operate in the right fashion. 

  What you'll be doing 

  • Liaising with our awesome team, suppliers and clients 

  • Scheduling and supporting induction activities for new employees 

  • Stocking and maintaining stationery and office supplies   

  • Maintaining our facility, liaising with staff, partners and vendors to deal with any issues arising 

  • Dealing with correspondence and queries 

  • Planning and facilitating staff engagement initiatives 

  • Implementing and maintaining procedures/office administrative systems 

  • Organising meetings and maintaining databases 

  • Assisting with the planning and delivery of company events or conferences 

  • Assisting with the preparation of presentations and reports 

  • Ensuring that we remain compliant with relevant health and safety legislation 

  • Booking catering, transport and accommodation as required  

   

  What you should have: 

  Essential 

  • Next level planning and organisational skills 

  • Experience ordering and managing stock and supplies 

  • Experience with O365 (or similar) tools 

  • Effective communication skills both written and verbal 

  • Proven ability to build and nurture relationships with colleagues and partners 

  • Demonstrated reliability and discretion 

  • An independent and pro-active mindset with the ability to use own initiative 

  • High personal standards  

  • GCSE Maths and English grade C or above or equivalent 

  • A sense of humour, we do serious work, but we don’t take ourselves too seriously! 

   

  This is a fully office-based role. 

  Sound like the opportunity you've been looking for?  Apply now!  

  Aflac Northern Ireland is an equal opportunity employer